FREE TOOL · UK MANUFACTURERS

Downtime cost calculator — what is it actually costing you?

A two-minute calculator built for UK SME manufacturers. Adjust the numbers to match your operation and see the realistic annual cost — plus what predictive maintenance could save.

Your operation

All inputs in GBP. Estimates are fine — you can refine the answer as you learn the numbers.

If you don't track this, a starting point: 5–10% of total production hours is typical.
hours
Total annual revenue ÷ total production hours. A 200-person manufacturer doing £25m/year on 6,000 production hours = £4,167/hour.
£
The portion of revenue that actually drops to the bottom line if you produce one more unit. Typical for UK SME manufacturers: 18–35%.
%
Operators still on the clock when the line stops. Per-hour fully-loaded cost × number of people affected.
£
Material wasted on startup/shutdown plus rework on out-of-spec units. Per affected downtime hour.
£

The real cost

Lost margin + idle labour + scrap. Annualised.

ANNUAL COST OF UNPLANNED DOWNTIME
£275,000
HOW THAT BREAKS DOWN
Lost contribution margin£175,000
Idle labour cost£64,000
Scrap & rework£36,000
POTENTIAL ANNUAL SAVINGS
30%
£82,500
CONSERVATIVE
50%
£137,500
TYPICAL
80%
£220,000
BEST-IN-CLASS

McKinsey, Deloitte, and ARC Advisory have all published research showing predictive maintenance typically delivers 30–50% reductions in unplanned downtime, with best-in-class programmes reaching 70–80%. The savings above scale your specific numbers against those benchmarks.

Getting that number down is the whole job. We monitor the assets producing it, diagnose what is actually failing, and AWI Labs engineers the fix on site — then the same data verifies whether the hours came off.

What's actually in the number

The headline cost of downtime is rarely the full story. Most manufacturers can quote the maintenance labour bill, but that's a small part of the loss. The bigger components are usually:

Lost contribution margin — revenue you'd have earned during the lost production hours, multiplied by the gross margin %. This is almost always the biggest line.
Idle labour — operators on the clock when the line stops. They don't go home; they wait.
Scrap and rework — material wasted on startup and shutdown, plus units that fall out of spec around the disruption.
Expedited freight, OT, customer penalties — not captured above but real. Add them on top if you have them.

We've written a longer explainer on the true cost of unplanned downtime if you want the full breakdown. And our guide to building a business case for predictive maintenance walks through how to present these numbers to finance.

METHOD & ASSUMPTIONS
Lost margin = downtime hours × revenue/hour × gross margin %.
Idle labour = downtime hours × idle labour cost per hour.
Scrap & rework = downtime hours × scrap cost per hour.
Savings scenarios apply the percentage reduction directly to the total annual cost.
Indicative figures only. Use them to anchor a conversation, not as a formal financial projection.